Short form citations are a method of documenting sources using a shortened reference to the work using some combination of the Author's name, the year of publication, and a specific page reference. There are a number of different variations for short form citations in the text of the document. Some publishers require that the Author's last name be presented in capitals letters, and that the cite be enclosed in square brackets. Others require different presentation of Author names and different delimiters enclosing the cite.

A Reference List that provides the full bibliographic citation for the source work is always included with Short form citations.

Examples

Author-Date references:

Nothing seemed so certain as the results of the early studies (SMITH 1989, p. 445). It was precisely this level of apparent certainty, however, which led to a number of subsequent challenges to the techniques used to process the data (JONES 1990, p. 879). There were a number of fairly obvious flaws in the data: consistencies and regularities that seemed most irregular, upon close scrutiny (JONES 1990, p. 884; SMITH 1989, p. 457).

The Reference List for our sample would include full references for both works cited:

Author-Page references:

Nothing seemed so certain as the results of the early studies (Smith 445). It was precisely this level of apparent certainty, however, which led to a number of subsequent challenges to the techniques used to process the data (Jones 879). There were a number of fairly obvious flaws in the data: consistencies and regularities that seemed most irregular, upon close scrutiny (Jones 884; Smith 457).

To write Short Form citations and a reference list for a document:

1. Prepare the word processing document, inserting Cite Keys at the citation positions in the text.
2. Choose Generate, Citations for document. The Generate Citations dialog will display.
3. Click the In-text citation option for Short Form, and set the options and the Publishing Style to your preference.
4. Set the Reference List Options to the correct style for the full bibliographic citations. Make sure the option for Alphabetic Order is set.
5. Click OK.

Citation replaces the Access keys in the document with Short form citations, and writes a Reference List with the full bibliographic citations for the works cited.

Note
To include specific page references for your footnotes, enter the specific page reference in your Access Key, preceded by a space and a colon, like this:

{Robinson 1972: 217}

Citation will include the specific page reference in your in-text citations, and include the inclusive pages (if any) in the bibliographic citation.

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