Citation stores your bibliographic and research note information in a datafile that is a text file with two letter field tags. When Citation is running, the information in the datafile is displayed in forms. You can also edit a Citation datafile with your word processor, as a text file.

There are several situations in which you might want to do this. To spell check records with your word processor's spell checker, for instance, you will need to open the datafile with a word processor, and run the spell checker. Or you might want to write Citation records in a text file on a palm top, and then add the records to your master datafile.

You can edit any of the text in your datafile with your word processor, as long as you leave the field labels and end record markers intact, and save the file as a text file (in Word, the setting is PLAIN TEXT; in Word Perfect, GENERIC WORD PROCESSING DOCUMENT).

Field labels for a Citation datafile in text file format are as follows:

Record Form (no two letter tag).
Author (primary contributor)
Short work title (article or essay title)
Book / Long work title
Descriptor for short works or long works
Collection title
Place or location
Publisher or press
Volume number
Issue / edition
Day / month
Length / Comment
Abstract / Annotation / Excerpt
Cite Key
Custom 1
Subsequent Cite ttl
End Record Marker
Note that the first field in a Citation record is always the record form.

Bib.cit, for instance, if opened as an ANSI Windows text file with Word, looks like this:

Notice that each record begins with a form name, that Citation stores only fields that contain text, and that a vertical bar marks the end of each record.

(The characters at the very beginning of the file are an index key; this line can be deleted as Citation rewrites it when the datafile is opened and saved in Citation.)

If you open your datafile for editing in your word processor, make certain you save it as a text file. In Word, save it as PLAIN TEXT. In Word Perfect, save it as GENERIC WORD PROCESSING DOCUMENT.

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